In this guide: Use the Fluid PB Event Planner to schedule tournament brackets, assign court availability, and manage match timing—so you can organize divisions efficiently and avoid court conflicts.
The Event Planner gives you a visual timeline of your tournament day. You can see how divisions overlap, space out starts, and plan all-day events without court bottlenecks.
You'll learn how to:
- Open the Event Planner from your tournament
- Read the timeline and division cards
- Drag divisions to schedule start times
- Adjust court availability per bracket
- Review round robin and playoff match totals
- Apply changes so schedules update across Fluid PB
- Follow best practices for staggered starts and buffer time
Overview
The Event Planner helps tournament organizers:
- Schedule brackets on a shared day timeline
- Assign and adjust court availability
- Manage match timing across divisions
- Visualize overlap and congestion before event day
Use it after brackets are created so division format, team counts, and match totals are reflected on each planning card.
Accessing the Event Planner
- Open your tournament
- Navigate to the Planner tab
The Event Planner displays:
- Tournament divisions (brackets)
- Scheduled start times
- Estimated duration
- Court availability
- A timeline view of the event day
Understanding the Planner Layout
Timeline view
The left side of the planner shows the full event day in 15-minute increments.
Use the timeline to:
- Visualize overlap between divisions
- Space out tournament starts
- Prevent court congestion
- Plan all-day events more efficiently
Bracket cards
Each division appears as a draggable planning card with:
- Division name
- Scheduled date and time
- Estimated duration
- Number of teams
- Round robin details
- Playoff match totals
- Available courts
Examples of division names you might see on cards:
- Intermediate - Advanced Division
- Beginner Intermediate
Scheduling Divisions
To schedule a bracket:
- Open the Planner tab
- Locate the division card
- Drag the division to the desired start time on the timeline
- Adjust court availability if needed
- Click Apply Changes
The planner helps you see how divisions fit within your available court schedule before you commit changes.
Court Availability
Each bracket card shows how many courts are available for scheduling—for example, 5 Courts Available.
Increasing available courts can:
- Reduce total event duration
- Allow more simultaneous matches
- Speed up playoff completion
Reducing courts may:
- Extend tournament duration
- Create longer wait times between matches
Match court allocation to division size, playoff length, and priority divisions (see Best Practices below).
Round Robin and Playoff Information
The planner surfaces format details so you can estimate event length, court usage, staffing, and match flow.
Round robin
Shows:
- Number of teams
- Total round robin matches
Playoffs
Shows:
- Number of playoff teams
- Total playoff matches
Use these totals when planning check-in windows, referee coverage, volunteer shifts, and championship timing.
Applying Changes
After scheduling adjustments:
- Click Apply Changes
- Fluid PB saves the updated planner configuration
- Tournament schedules update throughout the platform
Always apply changes before leaving the planner page. Unsaved drag-and-drop or court adjustments do not persist until you apply them.
Best Practices
Stagger division start times
Avoid starting every division at the same time to reduce:
- Check-in congestion
- Court bottlenecks
- Delayed match starts
Allocate courts strategically
Assign more courts to:
- Larger divisions
- Longer playoff brackets
- High-priority divisions
Leave buffer time
Add extra time between divisions for:
- Match overruns
- Breaks
- Weather delays
- Court maintenance
Review match volume
Use the displayed match totals to estimate:
- Overall event duration
- Volunteer requirements
- Referee needs
- Championship timing
Recommended Next Guides
After planning your event day, continue with:
For bracket sizing and match counts by player field, see How to set up brackets for your player count.
Need help? Reach out to our team at help@fluidpb.com.