Create a Repeatable Private Event on Fluid

Last updated: May 1, 2025

This guide explains how to set up an event that spans a specific period (e.g., six weeks) but requires only a one-time payment. A common example is a six-week clinic where members are charged once before it begins.

The setup involves two steps:

  1. non-repeatable event to collect the one-time payment and allow participants to register.
  2. Link this event to a repeatable events offering to manage the recurring sessions for the duration.

Create the Private Event

You can create a repeatable private event directly from the Reservations tab. Just follow these steps:

  1. Set the Start and End Date & Time – use the dropdown to select "Does not repeat" for a one-time event.
  2. Enter the Max Participants – make sure it matches the capacity of the original event.
  3. "Create Event" – this will save your private event and make it available for booking.
Fluid private event setup screenshot

Create the Repeatable Event

Once the initial event is created, you can now set up the repeatable series for future bookings.

  1. Navigate to the desired start date on the calendar (icon) where you want the recurring event to begin.
  2. Create a new repeatable event that spans the full duration of the series.
  3. Set the Start and End Dates – this defines the time frame over which the event will repeat.
  4. Enter the Max Participants – make sure it matches the capacity of the original event.
  5. Click "Create Event" or "Update Event" to publish the recurring schedule to your calendar.
Creating a repeatable event event

Add Members/Players

This step is optional but highly recommended. After adding the repeating event to your calendar, you can assign the members or players who registered and paid during Week 1. This keeps your sessions organized and gives coaches an accurate check-in list.

  1. Click on the repeated event you just created.
  2. Select "View Guest" to open the attendee list.
  3. Click "Add Player" and choose the participant(s) from your club database.
  4. Click "Done" to save the attendees.
Add players to a repeated private lesson

Be Sure to Fill Out the Event Details

  • Title: Example – “6 week Clinic with Zane Navratil”
  • Duration: Set to your preferred event length
  • Price: Input the fixed price you’d like to charge
  • Description (optional): Add any notes about what’s included

Need help? Reach out to our team at help@fluidpb.com

Frequently Asked Questions

  • What is a repeatable private event in Fluid?
    A repeatable private event allows coaches to offer recurring events across a date range, with a single setup for pricing, schedule, and capacity.
  • How do I create the first event?
    Start by creating a non-repeatable private event in the Reservations tab. This allows you to collect one-time payment and confirm registration.
  • How do I make the event repeat for multiple weeks?
    Navigate to the future start date, then create a new repeatable event that spans the entire series. Set the start and end dates, max participants, and click 'Create Event' to publish.
  • Can I assign the same players to every session?
    Yes. After creating the repeated event, click 'View Guest' and use 'Add Player' to assign participants from your club database who registered during Week 1.
  • Where can I get help if I'm stuck?
    You can reach out to our support team anytime at help@fluidpb.com for guidance on setup or scheduling.