Create a Repeatable Private Event on Fluid

In this guide: Review the two-event example for a private multi-week program: a one-time registration event followed by recurring sessions for the same roster. Confirm the current registration and payment setup with the team before using this flow.

A six-week clinic may charge once for the whole series. Before creating it, confirm whether your setup should use Group Booking or the two-event approach below, how the participant roster is associated with each session, and how the series charge is collected only once. Creating another event should not be treated as proof that its registration or payment is linked to the first one.

The setup involves two steps:

1. Non-repeatable event to collect the one-time payment and allow participants to register.
2. A repeatable event for the recurring sessions. Confirm the relationship between the two records and each session's roster before inviting players.

Use the court schedule demo to review sessions and rosters. The demo shows the schedule; it does not verify the billing behavior of this two-event setup.

Create the Private Event

For the first, non-repeatable record in this example, use the Reservations tab:

1. Set the Start and End Date & Time – use the dropdown to select Does not repeat for a one-time event.
2. Enter the Max Participants – make sure it matches the capacity of the original event.
3. Create Event – this will save your private event and make it available for booking.

Create the Repeatable Event

Once the initial event is created, you can now set up the repeatable series for future bookings.

1. Navigate to the desired start date on the calendar where you want the recurring event to begin.
2. Create a new repeatable event that spans the full duration of the series.
3. Set the Start and End Dates – this defines the time frame over which the event will repeat.
4. Enter the Max Participants – make sure it matches the capacity of the original event.
5. Click "Create Event" or "Update Event" to publish the recurring schedule to your calendar.

Add Members/Players

This step is optional but highly recommended. After adding the repeating event to your calendar, you can assign the members or players who registered and paid during Week 1. This keeps your sessions organized and gives coaches an accurate check-in list.

1. Click on the repeated event you just created.
2. Select View Guest to open the attendee list.
3. Click Add Player and choose the participant(s) from your club database.
4. Click Done to save the attendees.

Verify registration and payment before launch

Ask the team to demonstrate one complete registration for the agreed series setup. Check which dates the member can attend, the total charge, the payment status on each record, the recurrence end date and who appears on each roster. Confirm whether adding a participant applies to one session or the full series. Resolve these points before copying paid attendees or collecting another payment.

Be Sure to Fill Out the Event Details

• Title: Example – "6 week Clinic with Zane Navratil"
• Duration: Set to your preferred event length
• Price: Input the fixed price you'd like to charge
• Description (optional): Add any notes about what's included

Need help? Reach out to our team at help@fluidpb.com.