Create a Tournament on Fluid

In this guide: Build the tournament record end-to-end—details, venue and dates, courts, waivers/sponsors—then publish for registration. The sections below walk screen-by-screen.

This guide covers Fluid's separate multi-division tournament software. Every club plan includes open play, waitlists, simple in-club tournaments and scrambles. Review club plan scope before choosing the setup for your event.

Create the Tournament

Start with the core tournament details in the tournament creation screen. Watch the tournament creation demo to review the setup, then confirm the entry point for your product with the team. Club events and the separate tournament software use different workflows.

1. Club: Select the club that will host this tournament.
2. Name: Enter the full title of your tournament.
3. Tournament URL: This auto-generates, but you can customize it to create a clean link.
4. Organizer Info: Add your name and contact information (visible to attendees).
5. Description: Add a short description. This appears directly below the tournament name on the event page.
6. Entrance/Ticket Fee: Set the per-player entry fee. Review division registration fees separately, then check the total a player sees at checkout. Organizer-set entry fees are separate from software and payment-processing charges.
7. DUPR Options:
   • Recorded: Whether matches should count toward DUPR ratings.
   • Enforced: Ensures only players with DUPR profiles can register.
8. Match Notifications: Enable to notify players automatically of match updates.
9. Published: Toggle to make the tournament public and searchable.
10. Private + Password: Use if you want to limit access to invited players only.

Date and Location

Next, add where and when your tournament will take place. These details control how your event appears on the calendar and when players can register.

1. Location: Type where the tournament is being hosted (e.g., Eastside Paddle Club).
2. Venue: Provide the name of the specific facility or court location.
3. Start/End Dates: Set the full range of when matches will occur.
4. Registration Opens/Closes: Set when players can start and stop registering.
5. Cancellation Date + Fee: Optionally allow cancellations up to a certain date, and apply a fee if needed.
6. Sponsors: Include sponsor logos and names by clicking Add New Sponsor at the bottom of this section.

Court Information

This section helps determine how match schedules will be built based on available court resources.

1. Number of Courts: Enter how many courts are available for tournament play.
2. Environment: Choose whether the event is indoors or outdoors.
3. Net Type: Select the type of nets used at the venue (e.g., permanent or portable).

Instructions and Agreements

Use this section to include extra context, logistics, and legal information to help players prepare and register with confidence.

1. Additional Information: Include any general notes or extra details for players.
2. Travel/Lodging Info: Add hotel options or local recommendations for those traveling to the event.
3. Food/Beverage Info: List food vendors, available concessions, or nearby restaurants.
4. Cancellation/Refund Policy: Clarify whether refunds are available and under what conditions.
5. Waiver/Liability Info: Include any terms players must agree to before participating in the event.

Before publishing

Review these fields before publishing. Keep the event unpublished while details are incomplete, and check the registration window and visibility settings before inviting players:

1. Basic Details: Tournament name, custom URL, organizer info, and description.
2. Payment Settings: Ticket/entry fee, DUPR recording options, and public/private visibility.
3. Date and Location: Venue, start/end dates, registration window, and cancellation policy.
4. Court Info: Number of courts, environment (indoor/outdoor), and net type.
5. Instructions: Additional information, lodging, and food details for attendees.
6. Player Agreements: Cancellation and waiver policies participants must accept.

Before registration opens, continue with Creating Brackets and Court Configuration. Review the registration demo from a player's perspective.

Need help? Reach out to our team at help@fluidpb.com.